Privacy Policy

becollektive is committed to safeguarding and preserving your privacy. This privacy policy sets out the basis on which any personal information you provide to and will be processed by us. It is important that you read this policy in full to understand what information we hold about you, how we may use it and what rights you have in relation to your data.

By giving us your personal information, directly or through third parties, and using any products or services that we provide, you are accepting and consenting to our processing of your personal information in accordance with the practices described in this policy.

We are responsible for processing personal information, deciding what personal information will be kept and the use to which the information will be put. We are subject to legal responsibilities, and we are required by data protection legislation to inform you of the information contained in this privacy policy. You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues ( We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance. We may need to update this policy to reflect any changes to our business from time to time. Please check this policy regularly to ensure you are familiar with its terms.

In this policy we refer to ourselves as “we”, “us”, “our” and “The Agency”

If you have any questions, or want more details about how we use your personal information, you can contact us at

The information we collect about you

We collect your personal data to help manage your account and to tell you about our products and services. The law also requires us to keep some personal data. The personal data we do keep relates only to your business role and would include your name, job title and contact details.

  • a) Your name.
  • b) Your personal and professional contact details - to include, but not limited to, your email, phone number and home address.

  • c) Data available in the public domain - such as links to your LinkedIn profile page, online blog/portfolio.

  • d) Proof of your Right to Work - for example, copies of identifying documents such as a passport and visa.

  • e) Information related to your experience, qualifications and availability, to include: current and past remuneration, notice period, skills, achievements, preferences in employment type; and supporting documents such as certificates, CVs, portfolios, case studies, presentations, written references.

  • f) Information pertaining to your employment applications and engagements, to include: dates and details of the companies your information and documents are sent to by becollektive, feedback from these companies, outcome of interviews attended, dates and details of employment/engagements entered into and related documents such as contracts, offer letters and starter packs.

  • g) Financial documentation - e.g. timesheets, invoices.

  • h) And, on occasion, information regarding characteristics which are protected under the Equality Act 2010 may be recorded. Characteristics which are protected include: age, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, colour, nationality, ethnic or national origin, religion/belief or lack of religion/belief, sex/gender and sexual orientation.

Where we need to collect personal data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

As well as personal information (such as your name, address, telephone number) we may collect sensitive personal information (also known as special categories of data), about your health, such as any disabilities.

We use this data to ensure that any role(s) are suitable for your needs, or to enable us to pay you if you are a sub-contractor working with us or to consider you for employment opportunities that we may have if you have applied for a position with us. the information we collect will enable us to act in your and our interests in the event of a health and safety incident.

We will ask for your specific informed consent at the time of collecting sensitive data. Where you provide consent for us to process sensitive personal information, you have the right to withdraw this consent at any time.

How your personal data is collected

We use different methods to collect data from and about you including:

  • a) Receiving your data directly from you - e.g. over the phone, by email and text, or in person.
  • b) Finding your data on LinkedIn, Creative Pool, Twitter and other public professional sites.
  • c) Advertised job openings, which you apply for, providing personal and professional information as part of this application.
  • d) An individual or company known to you may approach us with your name and details and suggest an introduction because they believe becollektiv can help you in finding a new role or in managing your career.

  • becollektiv does not buy data and does not subscribe to CV libraries.

    Where your personal data is stored

    We store your personal data in both the EU and the US in cloud based systems, including Zoho Recruit and Microsoft Office 365.Internal company servers and personal computers, mobile phones and office filing cabinet.

    How we use your personal data

    We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

    Your data is collected and used for the following reasons:

    For use by becollektive in helping you find employment, in managing your career, and in maintaining a relationship with you over the long-term. Your data and related documents help us to understand the specifics of the role, remuneration, company and career path you are looking for and which you are qualified to undertake. This information is input into our database to enable you to be searchable against suitable vacancies.

    How long we keep your personal data for?

    During the period of time where you are actively looking for a new role, becollektiv will frequently add to and update your data. But when you are no longer looking for a new role, becollektiv will retain your data. The period of time becollektiv stores your data depends on the reasons it is being held:

    Data which is required to be collected and recorded for regulatory purposes is subject to stipulations and/or guidelines as to how long it is retained. For example, Home Office guidelines recommend that copies of Right to Work documents are retained for two years beyond the end of your employment/engagement. The EASI requires data (including your name, contact information, date of birth, professional experience and supporting documents) to be recorded for one year following your last job-seeking engagement with becollektiv. HMRC requires financial records to be retained for six years, which will include the details of any employment/engagement secured on your behalf.

    Your legal rights

    Under certain circumstances, data protection laws in relation to your personal data allow the right to:

    • Request access to your personal data (commonly known as a "data subject access request").
    • Request correction of the personal data that we hold about you.
    • Request erasure of your personal data.
    • Request restriction of processing of your personal data.
    • Request the transfer of your personal data to you or to a third party.
    • Withdraw consent at any time where we are relying on consent to process your personal data.

    You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. We try to respond to all legitimate requests within one month. Occasionally, it may take us longer than a month if your request is particularly complex or you have made a number of requests. In such cases, we will notify you and keep you updated. If you choose not to give us your personal information, it may mean that we cannot provide our products or services to you or employ you to work for us. We will only collect the personal information that we need to be able to provide a service to you or to enable you to work for us.

    When we ask you for information, we will make it clear why we need it. Any data collection that is optional will be made clear at the point of collection. If you provide any personal information relating to another person, normally for references purposes, we assume that you do so with their full knowledge and consent.

    Transfer of data outside the European Economic Area (EEA)

    Some of our external third parties are based outside the EEA so their processing of your personal data will involve a transfer of data outside the EEA. Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.


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